Creating Accessible Documents

Best Practices for Creating Accessible Documents

Word, PowerPoint, Excel and PDF files can be accessible if you keep accessibility in mind when creating your documents.  These programs all  include a “check accessibility” button inside the software.  Run the check and resolve issues prior to distribution.

Best practices checklist:

  • All images must have alternative text (right click, edit alt text).
  • In Word and PowerPoint, never use the or I button to format text.  Instead, use the Style buttons (Strong or Emphasis).
  • Use Styles for all titles, subtitles and headings.
  • Ensure you have sufficient color contrast.
  • In PowerPoint, every slide must start with a Master Slide.
  • In PowerPoint, never draw a new text box.  Instead, use text boxes from a Master Slide.
  • In PowerPoint, turn on subtitles.
  • Use a color palette that is friendly to those that are colorblind and follow UTA’s Color Identity Policy.


From UTA

UTA’s Center for Distance Education has a public Canvas Course, “Accessibility In Your Course” that provides an excellent training and resource tool for all faculty and staff. This course is highly recommended.

Microsoft Products

Accessible Word Documents

Accessible PowerPoint Documents

Accessible Excel Files


Accessible PDF Files training from Adobe

Acrobat Users Guide  – Accessibility, Tags and Reflow – from Adobe

Creating Accessible PDF files from LinkedIn Learning

Acrobat DC Essential Training from LinkedIn Learning

Adobe InDesign Accessibility from Adobe

Visit the Training Section of this site for more resources.